Newcross Healthcare: Social Care Wales registration guidance

Social Care Wales (SCW) registration guidance

Further guidance on the registration process for healthcare assistants and support workers working in Wales who are required to register with Social Care Wales (SCW) and how Newcross will support and manage this process.

Who are SCW and what do they do?

Social Care Wales (SCW) sets standards for the social care workforce in Wales, making them accountable for their work, and developing the workforce so they have the knowledge and skills to protect, empower and support those who need help.

This includes:

  • Introduction of the All Wales Induction Framework (AWIF) in April 2018

  • Providing a suite of level 2 and 3 qualifications for health and social care staff from September 2019

  • Mandatory registration of the social care workforce working in Wales:

    1. Residential child care workers

    2. Domiciliary care workers

    3. Adult care home workers (mandatory from October 2022)

    4. Residential family centre workers (mandatory from October 2022)

All social care workers and social care managers must register once they have completed their qualification or when they start in their post.

Social care workers must register within 12 months of starting in post.

Registration – what does it mean for our staff?

Residential child care staff employed in Wales must register with SCW.

There are two ways to register as a residential child care worker:

  1. Register following induction

    Care staff who are new to social care can register by completing the All Wales Induction Framework for Health and Social Care (AWIF) or the Social Care Wales Principles and Values Award.

    Once registered, the staff member will need to complete a required practice qualification by the time they renew their registration in three years’ time.

  2. Register with a qualification

    For staff who have a qualification Level 3 in health and social care (Diploma, QCF or NVQ) or equivalent.

Domiciliary care (Complex Care) staff and those working in supported living establishments employed in Wales must register with SCW.

There are three ways to register as a domiciliary care worker.

  1. Register following induction

    Staff who are new to social care can register by completing the All Wales Induction Framework for Health and Social Care (AWIF) or the Social Care Wales Principles and Values Award.

  2. Register with a qualification

    For staff who have a qualification Level 2 or 3 in health and social care (Diploma, QCF or NVQ) or equivalent.

  3. Register with experience if you don't have a required qualification

    For staff who have worked for three of the past five years in a relevant social care role but have no recognised qualification. Managers will assess the staff member against the required competencies and provide a signed declaration to confirm their competence as a lawful, safe and effective practitioner.

Adult care home staff, it is the intention that from 2022, all adult care home workers will need to register with SCW.

There are three ways to register as an adult care home worker:

  1. Register following induction

    Staff who are new to social care can register by completing the All Wales Induction Framework for Health and Social Care (AWIF)or the Social Care Wales Principles and Values Award.

  2. Register with a qualification

    For workers who have a qualification Level 2 or 3 in health and social care (Diploma, QCF or NVQ) or equivalent.

  3. Register with experience if you don't have a required qualification

    For staff who have worked for three of the past five years in a relevant social care role but have no recognised qualification. Managers will assess the staff member against the required competencies and provide a signed declaration to confirm their competence as a lawful, safe and effective practitioner.

The application and annual registration fee for all care staff is £30 annually.

How staff register

To register for the first time, staff need to create a SCW Online account.

Register online

Information needed to apply:

  • Personal email address

  • National insurance number

  • Employment details (including address, job title and start date or future start date if it’s a new job)

  • Five year employment history

  • Bank details to setup a Direct Debit to pay the registration fee

  • Qualification certificates (accepted qualifications can be found on the SCW qualification finder)

  • Date of their most recent criminal records (DBS) check

  • Confirmation that they intend to practise in Wales

  • Verified copies of their ID documents, unless they have had DBS check within the last three years or are on the DBS update service. Endorsed copies of the original documents will need to be uploaded as part of the application.

Staff must inform SCW if they have a disciplinary record, are currently the subject of an investigation or have a criminal record.

The application to register must be endorsed to confirm good character and that there are no reason why they shouldn’t be on the register. When staff apply, they are required to select an endorser from an approved list for Newcross.

The selected endorser will be contacted by SCW to endorse the application. All of the application is visible to the endorser except health and quality and diversity answers.

Registration with AWIF or SCW Principles and Values Award

Staff who do not have the required qualification can complete the All Wales Induction Framework or Social Care Wales Principles and Values Award to gain registration within the 12 month time period.

The All Wales induction framework for health and social care (AWIF) is a workbook based course which covers the principles, values, knowledge and skills staff need to carry out their role competently.

  • There are five sections to the AWIF, each section contains progress logs and workbooks to support the staff member in their learning.

  • The staff member will need to complete the workbooks and have them assessed by their manager, who will be able to provide them with a certificate of completion.

  • The staff member submits the certificate as evidence to support their application to register.

The AWIF is for new health and social care workers into the sector, new organisation or job role. It covers the principles and values; knowledge and skills staff need to carry out their role competently at that stage of their development. Staff do not need to redo the framework when they move from one role or employer to another but may need to demonstrate how they apply their previous learning in practice – AWIF can help with that.

The online Social Care Wales Principles and Values Award course and assessment (adults or children and young people) is based on the first two sections of the all-Wales induction framework for health and social care (AWIF).

Once registered, they will need to complete a required qualification by the time they renew their registration three years’ later.

Maintaining registration

The £30 annual fee must be paid before the expiry date to maintain registration.

15 days/90 hours post registration training and learning (PRTL) must be completed every 3 years in order to renew registration.

Registration – what does it mean for Newcross?

What responsibilities do Newcross managers have?

As part of the application process, managers who are endorsers will be asked to:

  • Confirm a staff member's competence to register (if a staff member is registering without a qualification)

  • Endorse applications

  • Verify the identity of the applicant when applying if required

Signatories

Signatories endorse initial and renewal applications and help maintain an up-to-date register. Managers of services providing staff in Wales act as signatories for their employees to be able to gain or maintain registration.

Responsibilities of signatories include:

  • Verifying identity documents

  • Endorsing applications

  • Exchanging information with SCW

  • Informing SCW of any issues about fitness to practice

  • Confirming applicants or registered persons post registration training and learning (PRTL)

  • Informing SCW when staff leave Newcross employment

Registration checks

The registration of all staff who are required to be registered with SCW is checked on recruitment and on an annual basis through the search the register function.

The result will indicate if the staff member is registered or not and if they have been removed from the register.

Fitness to practice referrals

Signatories have a duty to report concerns about a registrant’s fitness to practice.

This can be done online.

Further SCW resources